When the phone rings mid-class, it rolls to voicemail, and most parents just call the next studio. Apex Solved builds an AI front desk that answers your calls 24/7, books the trial, and follows up, so the enrollment that called you does not end up across town.
Your one front-desk person is on the floor. The phone rings, rolls to voicemail, and the parent moves on. Here is how studios usually cover the phone, and where each one drops the call.
| What you compare | Voicemail | Part-time front desk | Generic answering service | Apex Solved |
|---|---|---|---|---|
| Answers mid-class | No | Only when staffed | Usually | Built to, 24/7 |
| Knows your schedule and offers | No | Yes | Reads a generic script | Yes, fully loaded |
| Books the trial | No | Sometimes | Takes a message | Books into your calendar |
| Follows up on no-answers | No | Rarely | No | By text and email |
| Sounds like your studio | n/a | Yes | No | Tuned to you |
| Cost | Free, but leaks students | Hourly wages plus gaps | Per-call fees | Flat monthly, custom-scoped |
An example call, start to finish. No new app for you to watch and no script for a stranger to read. This runs on its own while you teach.
Your front-desk person is on the floor helping a class. The old outcome: voicemail, then the parent calls the studio down the street.
It already knows your schedule, your age groups, your levels, and your free-trial offer. It talks to the parent the way your team would.
Saturday 10 AM, beginner class, age 6. The parent gets a text confirmation before they hang up, so the spot is locked in.
"New trial booked: Saturday 10 AM, beginner class." The enrollment you would have lost is now on your calendar.
The missed mid-class call is where studios bleed new students. It is not the only place. Apex Solved covers the rest of the phone too, across dance, music, martial arts, and gymnastics.
Answers the new-family call, explains the right class or program, and books the trial straight into your calendar.
Parents call when their kids are home, which is when you are closed or teaching. It answers around the clock.
Answers the common questions about pricing, levels, and timing correctly, so parents do not get stuck or hang up.
Handles the routine "can we move to next week" calls without pulling a teacher or instructor off the floor.
Captures interest and sign-ups for recitals, belt tests, meets, and camps before the spots fill.
If a call slips through or a parent does not commit, it follows up by text and email so the lead does not go cold.
15-minute call. You tell us how the phone gets covered today and where new students slip away. We tell you straight if this fixes it.
Your schedule, age groups, levels, trial offer, and booking tool. We scope it against the software you already run.
Your AI front desk, tuned to your voice, on infrastructure we operate. You watch the first calls book themselves.
Season changes, new programs, new locations. We adjust the front desk as your studio changes, without you touching anything.
The AI front desk for studios runs on the Apex Voice Bot. It is one part of a wider system we can wire into your whole operation as you grow.
Put an AI front desk on the line. Apex Solved builds one that answers calls 24/7, including the ones that come in mid-class while your staff is on the floor. It knows your class schedule and your trial offer, books the trial into your calendar, and texts the parent a confirmation. The enrollment that called you stops ending up at the studio across town. Email aaarhontoulis@gmail.com or call (484) 602-6390.
It is built to sound natural and to speak in your studio's voice. We tune the greeting, tone, and answers to how you already talk to parents, so callers can talk to it the way they would talk to your front desk.
Yes. We load your schedule, age groups, levels, trial offer, and tuition answers before it ever takes a call. When a parent asks about beginner classes for a 6-year-old, it answers correctly and books the right trial.
It answers them. Parents research and call when their kids are home, which is exactly when your studio is closed or mid-class. The AI front desk runs around the clock, so a Saturday night enrollment call gets booked instead of lost.
In most cases, yes. We connect it to the scheduling and enrollment tools you already run, such as Jackrabbit or Sawyer, wherever their integration allows. We are not affiliated with those platforms, and we confirm exactly what is possible for your setup on the first call.
No. You approve the greeting, the answers, and what it can and cannot book. We tune it to your studio, you sign off, and you can change it anytime. It is your front desk, run by us.
About seven days for the first build. Days 1 to 2 we assess and plug in the core. Days 3 to 5 we adapt it to your schedule, voice, and offers. Days 6 to 7 we go live and you watch the first calls come through.
Custom monthly pricing scoped to your studio. The first call is free, 30 minutes, and you walk away with a straight answer on cost. Because a single student can be worth thousands in tuition over a year, even one recovered enrollment can cover it. Actual results depend on your studio.
30 minutes with Alex, the founder. We map how your phone gets covered today to the front desk that stops new students leaking to voicemail. You walk away with a plan. No pitch deck. No fluff.
aaarhontoulis@gmail.com · (484) 602-6390