We don't sell three products. We build whatever AI workflow solves YOUR bottleneck. Books, inbox, content, voice bots, after-hours phone, lead gen, admin, document automation. If a human is doing it twice, we build the bot. One team. One monthly invoice. Zero coordination tax.
These are the work types we automate most often. Not a fixed product list. If your bottleneck is not here, tell us. We build it.
QuickBooks Uncategorized cleanup, daily reconciliation, audit-safe categorization, monthly close support. Outliers reviewed by humans.
Gmail categorization by your rules. Reply drafts in your tone. Calendar-aware scheduling. 7am AM brief. Drafts only, never auto-sends.
Posts across every platform, drip email and SMS campaigns, SEO, and LLM optimization so ChatGPT and AI search recommend you. 60+ posts a month is just the start. You approve in one line, everything ships on schedule.
Human-sounding AI agents that answer every call 24/7, qualify the lead with your custom questions, and book appointments straight to your calendar.
Inbound triage in under 5 minutes, outbound sequences in your voice, ICP outreach, pipeline tracking, automated booking. Same team across the whole funnel.
Meeting transcripts and action items, CRM updates, SOP documentation, automated workflows, internal status reports. The work that drains your week.
Intake forms, contract generation, signing flows, document classification, OCR + extraction. Anywhere paperwork is eating your team's time.
If a human is doing it twice in your business, we build the bot. Tell us your bottleneck. We will tell you straight if AI can fix it.
The cost of vendor coordination is invisible until you stop paying it. Then it shows up as your weekend back.
The same team that learned your chart of accounts also knows your phone scripts, your inbox categories, and your brand voice. Context compounds across every bot we build. Different vendors each rediscover your business cold.
One monthly number for everything we run. One thread to ping when something needs attention. No vendor coordination meetings. No "let me loop in our accountant" delays. The coordination happens inside our team, not yours.
The more we run for you, the better the per-bot economics get. We are already in your business. The marginal cost of adding the next workflow is lower than the cost of standing up a brand new vendor relationship.
We learn your business in 7 days, then build whatever your stack needs. Most clients start with one bot and add more as the system proves itself.
Phones ringing at midnight? Voice bot. Inbox at 800 unread? Triage bot. Books two months behind? Reconciliation bot. We start where it hurts most, get a win in 7 days, then expand.
Same team that learns your chart of accounts also learns your phone scripts, your inbox tone, your brand voice, your customer language. The context compounds. Bot 5 ships faster and smarter than Bot 1.
Monthly check-in. We add bots as the business changes. No re-onboarding. No new vendor pitch. Just: "the phone is ringing more, add an after-hours bot" and it ships within a week.
Apex Solved. We are a custom AI automation studio for SMBs. We build, deploy, and operate AI workers for every repetitive task in your business: bookkeeping, inbox triage, content, after-hours voice bots, lead generation, admin work, document automation, anything else operational. If a human is doing it twice, we build the bot. One team. One point of contact. One monthly invoice. Email aaarhontoulis@gmail.com or call (484) 602-6390.
No. Those are three things we productized, but they are not the limit. We also build after-hours AI voice bots that answer your phones 24/7, lead generation workflows, admin automation (meeting transcripts, action items, CRM updates, SOP documentation), document workflows, intake forms, and fully custom AI builds tailored to your specific bottleneck. If a human is doing it twice in your business, we will build the bot.
Yes. That is the core of what we do. Apex Solved is a custom build studio. The productized offerings (Books Pro, Inbox Pro, Media Pro) are the most common patterns, but the majority of our work is bespoke AI workflows scoped to a specific client problem. Tell us your bottleneck. If it is repetitive and rule-based, we build it.
Yes. Our voice bots sound human, answer every call 24/7, qualify the lead with your custom questions, and book appointments straight to your calendar. You wake up to a full day, no missed calls, no missed leads. Common pairing with Books Pro and Inbox Pro for service businesses (HVAC, plumbing, dealerships, agencies).
Multiple vendors means multiple onboarding calls, multiple monthly invoices, different voices for your brand, separate Slack channels for issues, and a coordination tax you eat every week. Apex Solved is one team. The same person who knows your chart of accounts also knows your phone scripts, your inbox categories, and your brand voice. The cross-context shows up in the quality of every output.
Yes. Most clients start with the loudest pain point. Once that is running clean for 30 days, we layer in the next bot. No re-onboarding. The same team that knows your business adds the next workflow. Scoping conversations are 15 minutes, not weeks.
15-minute call with Alex. Tell us your operational bottleneck. We tell you straight if AI can fix it and how fast we can ship. No pitch deck. No fluff.
aaarhontoulis@gmail.com · (484) 602-6390