Someone Googles "pilates near me," calls three studios, and signs up at the first one that picks up. If your front desk is mid-class, that one goes to voicemail. Apex Solved builds an AI front desk that answers your calls 24/7, books the intro class, and follows up, so the membership does not walk to the studio down the street.
A first-time caller is comparing you against two other studios in the same browser tab. The one that answers and books them wins. Here is how boutique studios cover the phone, and where each one loses the member.
| What you compare | Voicemail | Front desk between classes | Generic answering service | Apex Solved |
|---|---|---|---|---|
| Answers during a class | No | Only between sessions | Usually | Built to, 24/7 |
| Knows your schedule and intro offer | No | Yes | Reads a generic script | Yes, fully loaded |
| Books the intro class | No | Sometimes | Takes a message | Books into your calendar |
| Follows up on no-answers | No | Rarely | No | By text and email |
| Sounds like your studio | n/a | Yes | No | Tuned to you |
| Cost | Free, but members walk | Hourly wages plus gaps | Per-call fees | Flat monthly, custom-scoped |
An example call, start to finish. No new app for you to watch and no script for a stranger to read. This runs on its own while you teach.
Yours is one of them. Your instructor is on the reformer floor. The old outcome: voicemail, then they book the studio that answered.
It already knows your schedule, your intro offer, and your membership options. It talks to the caller the way your team would.
Tomorrow's 9 AM beginner reformer, on the intro offer. The caller gets a text confirmation before they ever dial studio number two.
"New intro booked: tomorrow 9 AM, beginner reformer." The member who was shopping around is now on your schedule.
The missed intro-offer call is where boutique studios lose members. It is not the only place. Apex Solved covers the rest of the phone too.
Answers the first-timer, explains the intro offer, and books the first class straight into your calendar.
People shop for a studio at 6 AM and 10 PM, when you are teaching or closed. It answers around the clock.
Answers the common questions about class times, memberships, and packages correctly, so callers do not hang up confused.
Handles the routine "can I switch to the later class" calls without pulling an instructor off the floor.
Captures interest and sign-ups for full classes, workshops, and challenges before the spots are gone.
If a call slips through or a trial does not convert, it follows up by text and email so the lead does not go cold.
15-minute call. You tell us how the phone gets covered today and where intro calls slip away. We tell you straight if this fixes it.
Your schedule, intro offer, memberships, and booking platform. We scope it against the software you already run.
Your AI front desk, tuned to your voice, on infrastructure we operate. You watch the first intro classes book themselves.
New offers, new classes, new locations. We adjust the front desk as your studio changes, without you touching anything.
The AI front desk for boutique fitness runs on the Apex Voice Bot. It is one part of a wider system we can wire into your whole operation as you grow.
Put an AI front desk on the line. Apex Solved builds one that answers calls 24/7, including while your instructor is mid-session. It knows your intro offer and class schedule, books the first class into your calendar, and texts a confirmation. The new member who was calling three studios picks yours because yours picked up. Email aaarhontoulis@gmail.com or call (484) 602-6390.
It is built to sound natural and to speak in your studio's voice. We tune the greeting, tone, and answers to how you already talk to prospective members, so callers can talk to it the way they would talk to your front desk.
Yes. We load your schedule, intro offer, membership options, and pricing answers before it takes a call. When someone asks about your beginner pilates intro, it answers correctly and books the right class.
It answers them. People shop for a studio late at night and early in the morning, which is exactly when you are teaching or closed. The AI front desk runs around the clock, so the late-night intro-offer call gets booked instead of lost to the studio down the street.
In most cases, yes. We connect it to the booking platform you already run, such as Mindbody, Mariana Tek, or Walla, wherever their integration allows. We are not affiliated with those platforms, and we confirm exactly what is possible for your setup on the first call.
No. You approve the greeting, the answers, and what it can and cannot book. We tune it to your studio, you sign off, and you can change it anytime. It is your front desk, run by us.
About seven days for the first build. Days 1 to 2 we assess and plug in the core. Days 3 to 5 we adapt it to your schedule, intro offer, and voice. Days 6 to 7 we go live and you watch the first intro classes book themselves.
Custom monthly pricing scoped to your studio. The first call is free, 30 minutes, and you walk away with a straight answer on cost. Because a converted member is recurring revenue, recovering even one or two intro-offer calls a month can cover it. Actual results depend on your studio.
30 minutes with Alex, the founder. We map how your phone gets covered today to the front desk that stops intro calls leaking to voicemail. You walk away with a plan. No pitch deck. No fluff.
aaarhontoulis@gmail.com · (484) 602-6390